![]() You'd be amazed how many messages I get weekly. ![]() In fact, I'll probably ignore you if you write So if your question isn't about indexing, I'm not going to be much help. If you're like the millions of people out there who have problems with Word all the time,Īnd then you're one of those dozens of people who found this blog about Word indexing because you'reĭesperately looking for a solution, please know this: I am NOT an expert on Word. I have a question that's NOT about the index What's the easiest way to move index data between documents? NEWĬan I index without having to see all the whitespace marks? NEW ![]() Teaching auto-mark to ignore or consider certain thingsĬan I print my documents with the XE fields visible? Quickly building cross-references for initialisms NEW How do I get the index to appear after the endnotes? NEW How do I create multiple indexes from the same documents? How can I build a hybrid indented-style/run-in-style index? NEWĬreating the index erased my headers and footers! NEW How do I stop my XE fields from inheriting the wrong formats? NEW Why do the lines of my generated index have different styles? How can I keep my tabs in my index entries? NEWĬan I create dictionary-style heads (guide words) in my index?Ĭan I call my index something other than "Index"? UNSOLVED!Ĭan I control the hyphens in my page ranges? NEW My cross references aren't positioned or formatted correctly Why can't I hyperlink my page numbers? NEW, PARTIALLY UNSOLVED My letter categories are wrong, weird, or simply not what I want Individual entries are not sorting where you think they should Why can't I get certain characters into my headings? NEW Index entries aren't showing up in the index How can I change all my entries to uppercase or lowercase? ![]() Identical-meaning entries are not combining Identical entries are not combining properly This article is a list of those questions, and my attempts at answering them.Ĭan I change my page lists to page ranges?Ĭan I create page numbers like 135n12 for footnotes or endnotes?Ĭan I create an index with something other than page numbers? Over the years, I've receivedĪ large number questions from writers and indexers looking for helpful solutions to seemingly unsolvable situations. There are a number of problems that an indexer might encounter when indexing with Word's XE fields. Indexing with Microsoft Word (any version) isn't easy or effective. Most recent significant updates made in March 2011 It includes a screenshot.Troubleshooting Those Horrible Microsoft Word Index Problems I looked at this in this prior answer posted here. ![]() You can save a document with this as a template for future documents if you want so you will not need to do this every time. Once you have this set up, you should not use the buttons for numbering in the Ribbon but rather apply the appropriate style for that level. The basic idea is that the numbering is set using the Define MultiLevel List dialog with each numbering level being attached to an existing paragraph style. Here are some more advantages: Why Use Word's Built-In Heading Styles? by Shauna Kelly Note, you can modify these built-in styles to look exactly the way you want. There are, however advantages to using the built-in heading styles when you create a Table of Contents. Shauna Kelly's instructions use the built-in heading styles, but you can use any existing paragraph styles including your custom styles. This may seem a bit convoluted at first, but it really is not. ( Mac version: Archival link for Mac version: ) Start with How to create numbered headings or outline numbering in Word 2007 and Word 2010.įor large documents you must follow these directions or you will lose your hair! You need to be using Define New Multilevel List Dialog. If you use automatic paragraph numbering or bullets read Shauna Kelly's directions on numbering and bullets. ![]()
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